A Transport Management System (TMS) is a software solution that enhances the typical transport office process. The TMS automates documentation to reduce duplication and improve efficiency. Effectively a Transport Management System will reduce operational costs and seamlessly assign jobs through a single point of entry.
When considering a Transport Management System your business needs to know its scalability. If your current processes are under insurmountable pressure from duplication of documentation to misplacement of invoices then it may struggle if there is a surge in demand. A Transport Management System will store your information permanently allowing you to refer to past deliveries whilst easily allowing you to add new customer orders.
By removing duplication from your process and administration errors whilst speeding up your planning and invoice processes, a TMS can help save you time and money and allow organic business growth.
With a single point of data entry, generating delivery notes, delivery manifests and invoices can be done automatically and take a matter of seconds, reducing your administration time by up to 80%.
A TMS will save money by reducing overhead cost, staff will be able to perform their duties to maximum capabilities with the functionalities of the Transport Management System. This will allow staff to focus on additional tasks which reduces your overhead costs of hiring new staff to assist administration.
Absolutely! Information such as weight or product quantity can be altered until the moment a job is invoiced. This ensures you are paid fairly based on the work carried out.
A Transport Management System is designed to save, not cost you money, so after your operational savings, if it costs you anything you’ve bought the wrong system!
HaulTech has transport and haulage customers whose fleet size starts at just 3 vehicles. You shouldn’t think about a TMS as something you have when your business has grown to support ‘x’ vehicles or ‘y’ turnover – think about as an additional pair of admin hands that will help you to get your invoices out and paid faster. HaulTech’s Transport Management Software helps companies find a better, faster and more efficient way to record, consolidate and allocate work to their vehicles or subcontractors. It allows them to create delivery paperwork fast (if required) before speeding up cashflow by getting an invoice to your customer as fast as possible. And it all comes with no double entry of job/customer data, so you don’t need additional admin support to help you do your day job.
Our online customer portal allows your customers to add their own jobs, further reducing your administration time and potential for error. In addition your customer can see the status of all of their work, the ETA for delivery and, once completed, see the signed Proof of Delivery (POD) with time and GPS location stamp of where and when the delivery was made.
HaulTech’s TMS will allow you to raise an invoice before sending it with/without supporting documents/PODs.
From an accounts package perspective the TMS then creates an export allowing you to quickly transfer your invoice data into Xero, Sage and Quickbooks to name a few. Invoicing through HaulTech’s TMS can reduce your invoicing time from hours down to minutes!
HaulTech specialise in helping hauliers to take their first steps away from their paper processes and into a modern, more effective system. Our approach focusses on training and support. Even if you’ve never used a computer before, the HaulTech TMS is designed to be as simple as possible.
A TMS can benefit any transport operation. Delivery, collection, distribution, bulk haulage and waste management are just some of the sectors that HaulTech work with.
A good Transport Management System provider will tailor the installation of the system to your preferences and you will be able to run your current process up to the moment you go live so there will be no negative effect on your business. Moreover your provider should be with you every step of the way and support you even past your launch date.